RULES

  1.	NAME

	The name of the Club shall be the Welton Memorial Club and shall be located at 35 Cowgate, Welton, Brough, East Yorkshire, HU15 1ND.

  2.	OBJECTS.

	The objects of the Club are to administer the premises at 35 Cowgate, Welton, aforesaid (or any other premises subsequently owned or occupied by the Club)  for the use of a limited number of members, normally resident within a five mile radius of the Club premises, without distinction of political, religious or other opinions;  to provide a centre in 	which social and recreational activities may be promoted and enjoyed by Members as permitted by the Rules and to provide refreshment and all other advantages of a Club.

  3.	MEMBERSHIP.

	Membership shall be of Four classes, namely:-

(a)	Full Membership who shall be men and women over eighteen years of age who shall pay such annual subscription as the Committee of the Club shall decide;

(b)	Honorary Members who shall be persons over the statutory retirement age who have been Full Members of the Club for a period of at least three years and who shall be designated Honorary Members by the Committee from time to time and who shall not be required to pay a subscription;

(c)	Any relative of a Full or Honorary Member between 14 and 18 years of age who shall pay a reduced annual subscription as the Committee of the Club shall decide, provided that the number of such Junior Members dose not exceed 20% of the total membership.  They shall have the same rights and privileges within that part of the premises normally used for the supply of excisable liquors and be subject to the same Rules and bye-laws as Members Except:

(i)	That they may only be admitted to the premises during limited hours as laid down by the committee and displayed prominently in the Club.

(ii)	That they may not purchase, have purchased for them or consume on the premises any excisable liquors.

(iii)	That they may not, under any circumstances, play or take part in the playing of any gaming machine and that Members under 16 years of age may not take part in any Bingo raffle or other such activity.

(iv)	That they shall not vote at any Meeting of the Club nor hold any office nor be elected to the Committee.

(d)	Temporary Members - provided always that at least two clear days notice is given the following non Members (provided they shall not have been refused membership or have been expelled from the Club) may be admitted to the Club premises in the absolute discretion of the Committee.  Intoxicating liquor may be sold to them by or on behalf of the Club for consumption on the premises.  They shall have the same rights and privileges within that part of the premises normally used for the supply of excisable liquors and be subject to the same Rules and bye-laws as Members for the duration of their stay except that they shall not vote at any Meeting of the Club nor hold any office nor be elected to the Committee:-

(i)	Members, officials and supporters of any visiting teams taking part in an organised game at the Club.  The production of their Club Membership Cards or written 	certificate from the Secretary or Captain of their Club or team may be required as proof of status.  Team in this context means any cricket, association football, snooker, darts or pool team.

(ii)	Artists and entertainers appearing or performing at the Club for the period of such visit or engagement only.

(iii)	Any Full Honorary Member but not Temporary or Junior Member shall be at liberty to introduce visitors to the Club premises subject to such regulations as the Committee may from time to time deem necessary.  No person may be introduced into the Club's premises more than six times in any period of twelve months.  The 	name of the visitor and the member shall be entered into the Club visitor’s book.  Such visitors shall have full use of Club premises, Club facilities and intoxicating liquor may be sold to them for consumption on the premises.

(iv)	The Committee, the Steward, Stewardess or senior member of staff on duty may refuse admission without giving reason to any visitor or Temporary Member and any Full , Honorary or Junior Member may be excluded from the whole or part of the Club premises for good reason in connection with the good order and running of the premises or the safety of Members and in these circumstances the decision of the Committee shall be final.

(v)	Any person who has previously been expelled from the Club shall not be able to enter the premises without written permission of the Committee.

(vi)	Application for membership shall be made in writing on the printed form provided.  The form shall be signed by the Applicant who must be proposed and seconded by Full Members of the Club.  In the case of a Junior membership application the Member proposing the application must be a relative of the applicant and they will be held 	responsible for the applicants conduct whilst in the Club. The form shall be displayed for not less than two days before election in a prominent place in the Club's premises. 	Applications for full membership must be accompanied by a non-refundable fee of £5.00, which is to be paid in addition to any relevant subscription.  Junior Members upon reaching there 18th birthday will automatically become full members. The acceptance or rejection shall be at the absolute discretion of the Committee who have the power to limit membership to such number of persons as may be decided from time to time.

  4.	SUBSCRIPTIONS.

(a)	Subscriptions shall be annual and shall be fixed each year by the Committee and posted on the Club Notice Board not later than the 1st day of September in each year.  Subscriptions shall be payable on the 1st day of October in each year.

(b)	If any Member shall fail to pay his/her subscriptions by the first Saturday in November he/she shall be said to be in arrears and shall not be permitted (unless with sanction of the Committee) to use the Club's premises or to take part in its affairs until the subscription is paid.  Non payment of the subscription within the prescribed period renders a member liable for termination of membership without notice.  A Member shall not be entitled to vote at any Meeting so long as his/her subscription or any part thereof due remains unpaid.

(c)	Every Member shall be furnished with a Card of Membership annually and the Card must be shown to officials of the Club upon request.

  5.	CESSATION OF MEMBERSHIP

(a)	By expulsion:- The Committee shall be solely responsible for dealing with any case of infringement of Rules by Members and shall have the powers to expel such Members if necessary, provided always that any Members before expulsion shall be given the opportunity to appear before the Committee and make representations in his/her own 	favour or to offer reasonable assurance of future good behaviour.

(b)	Conduct of Members:-	The Committee may expel and/or suspend the membership of any Members whose conduct is or has been in the opinion of the Committee contrary to the interests of the Club or injurious to its reputation, provided always any Member before suspension or expulsion shall be given the opportunity to appear before the Committee and make representations in his/her own favour.

(c)	By resignation:-	Any Member wishing to resign must send written notice to the Membership Secretary and the notice must be accompanied by the subscription due up to the date of the notice taking effect.

(d)	By non payment:- of subscription as determined by the Committee under Rule 4.

	Cessation of membership Continued

(e)	The committee may withdraw the membership of the proposer of a Junior member 	who has been expelled from the Club, provided always any Member before expulsion shall be given the opportunity to appear before the Committee and make representations in his/her own favour.

  6.	THE ANNUAL GENERAL MEETING

	The Annual General Meeting shall be held in February on a date decided by the Committee.  The business to be transacted shall be

(a)	Receiving reports from officials on the previous years working of the Club.

(b)	Receiving the Balance Sheet and Statement of Accounts for the proceeding year.

(c)	The election of General Members of the Committee and Officers.

	There will be a maximum of six General Members of the Committee together with 

	Secretary, Treasurer & Assistant Treasurer all of whom will serve for two years.  Normally three General members plus the Secretary and the Assistant Treasurer (or three General Members plus the Treasurer) positions will become vacant at each AGM.  Resignations may increase the number of vacancies.

(d)	Considering any other business as may be submitted by the Committee or any other Member.

7.	AUDIT

	The Club shall appoint an Auditor by acclamation at the Annual General Meeting and he shall hold office for a year but shall be eligible for re-election.  He shall not be a Member of the Committee or hold any other office in the Club.  The Auditor shall audit the balance and shall sign the same as found by him to be correct or shall specially report to the Club in what respect he finds them incorrect.

  8.	DISTRIBUTION OF BALANCE SHEET

(a)	Copies of the balance sheet and trading account for the previous year ending on the last Saturday in October shall be lodged with the Chairman at least seven days before the Annual General Meeting and a copy shall be available, on demand to any Member.

(b)	A copy of the balance sheet and trading account, with the Auditors report, if any, shall be posted in the Club' premises at least seven days before the Annual General Meeting.

  9.	CONDUCT OF ELECTIONS

(a)	The election of the Committee shall be by Ballot and this Ballot shall be carried out at the Annual General meeting.  At least three weeks before the Annual General Meeting a nomination sheet shall be posted in the Club's premises on which the names of all candidates for any office must be entered and such sheet shall remain open until seven days before the Annual general Meeting.

(b)	No Member shall be eligible for nomination unless he/she has been an Ordinary Member or at least twelve months and has been proposed and seconded by two Ordinary Members.  All three must sign the sheet.

(c)	No candidate shall be nominated for more than one office.

(d)	(i).	Any Committee Member resigning during their Term of Office shall not be accepted as 	a nominee at the next Annual General meeting.

	(ii). 	No member, having any connection with the management of any  Public House or Club 	or serving Committee member of such Club shall be accepted as a nominee.

(e) 	The Ballot shall be carried out under the supervision of two independent scrutineers, who shall not be candidates, appointed by the Annual General Meeting.  Assisted by officers of the Club.

(f)	(i)	Each Ordinary Member, attending the meeting, shall have one 	vote per vacancy.

(ii)	Any Ordinary Member who is not a candidate, having attended at least three out of the last five Annual General Meetings, shall, in the event of illness, bereavement or unavoidable contractual obligation, on approval of a proxy tribunal, have another Ordinary member, not a candidate, proposer or seconder, Junior Member or member of the committee, vote on their behalf. This Proxy vote must be applied for 

(iii)	To the proxy tribunal at least three days in advance of the Annual General Meeting, nominating the member who is to be their proxy.  No member may hold proxy to more than one member.  The Proxy Tribunal shall consist of the Club President, who shall be in the chair, and such committee members who are not candidates in the election.  The  Proxy Tribunal may refuse a proxy vote without explanation.

(g)	Tie: Should a Ballot result in two or more candidates receiving an equal number of votes, a further Ballot of the tied candidates only, using new copies of the Ballot paper, shall take place.  If after a total of three Ballots a tie still exists then the names of such tied candidates shall be written on a slip of paper which shall be placed so that the names are concealed and the Chairmen shall then draw as many slips as there are vacancies to be filled and the Members whose names are so drawn shall be declared duly elected.

(h)	At the close of the ballot the ballot papers shall be sealed and handed to the Secretary who shall retain them for fourteen days.  A scrutiny shall take place if a written demand is presented to the Chairman or Secretary within seven days of the ballot, signed by no less than thirty of the Ordinary Members and the scrutiny shall be carried out by three fresh scrutineers supervised by the Committee and their decision shall be final.

10.	SPECIAL MEETING

	A Special Meeting shall be called by the Secretary in the following cases: -

(a)	Upon the direction of the Committee and in accordance with such directions.

(b)	On a requisition signed by thirty Members or twenty percent of Ordinary Members (whichever is the lower) stating the specific objects thereof.  Such a meeting shall be held within not less than fourteen days and not more than twenty one days from the date of the receipt by the Secretary of the requisition.

(c)	Notice of any Special Meeting and the object for which it is called shall be posted by the Secretary in the Club's premises at least ten days prior to the date of the meeting.

(d)	No other business than that named in the notice shall be brought before a Special meeting.

11.	CONDUCT OF MEETINGS

(a)	Quorum:-	Any Annual General Meeting or Special Meeting may proceed to business if ten members are present within an hour after the time fixed for the Meeting otherwise the meeting, if convened on requisition of Members, shall be dissolved but, if a Meeting convened by order of the Committee, it shall stand adjourned to the week following at the same time and the Meeting as adjourned may proceed to business whatever be the number of Members present.  No Meeting or adjourned Meeting shall become incompetent to transact business from want of a Quorum after the chair has been taken. 

(b)	Adjournment:-	Any General Meeting duly constituted may adjourn to such time as the Members present direct and may continue any such adjournment from time to time.  No business shall be brought on at any Meeting which could not have been transacted at the original Meeting.

(c)	Voting:-	Each Ordinary Member but not Junior Member shall be entitled to one vote per issue and every vote shall be by means of a ballot, for Officers and Committee places/members. Voting on general issues shall be by show of hands unless the Chairman as advised by the Secretary feels that the issue is particularly contentious and requires a secret ballot.

12.	THE COMMITTEE

(a)	The affairs of the Club shall be under the management and direction of a Committee which shall consist of the Chairman, Vice Chairman, Secretary, Treasurer, Assistant Treasurer and four General Members. The Committee shall elect at their first meeting a Chairman, Vice Chairman, Membership Secretary and Social Secretary who shall hold office for one year.  All retiring officials shall be eligible for re-election.

(b)	Members of the Club employed by the Steward as Bar Staff will retain their membership of the Club but during the period of their employment shall not hold an official position within the Club nor serve on the Committee.

13.	RETIREMENT, REMOVAL OR RESIGNATION

(a)	The Committee or any Member or Members thereof may be removed by 60% of Members of the Club present and voting at a Special Meeting called for that purpose.  Nominations to form a new Committee or to fill any vacancies effected at such a meeting shall be made at the Special Meeting and election shall be held within twenty one days of such meeting.

(b)	Any Member of the Committee not attending for three consecutive Meetings shall, unless he/she sends an explanation, which the Committee considers satisfactory, cease to be a Member of the Committee.

(c)	Any member of the Committee who ceases to be a Member of the Club shall on such cessation will also cease to be a Member of the Committee.

(d)	The Committee may elect any Ordinary Member not already a Committee Member or a Junior Member to fill a casual vacancy until the next Annual General meeting of the Club.

14.	HONORARIA

	The Officials of the Club shall receive such expenses or honorarium as the Committee or Finance Committee may from time to time decide.

15.	INDEMNITY OF OFFICIALS

	Each official past and present shall be indemnified in respect of liabilities and expenses properly and reasonably incurred by them in execution of their duties, except in any case where the liability arises from personal wilful default, fraud or dishonesty of said official.

16	MANAGEMENT.

(a)	The Committee shall control the management of the Club and its premises.  It shall have exclusive rights to engage or dismiss a Steward or any other servant, except casual bar staff normally engaged by the Steward who will have the right to engage or dismiss such staff.

(b)	The Committee shall have power to purchase such articles and to do all such things as it may deem necessary for the carrying out of the objects of the Club and for the benefit of the Members, including entering into loan agreements.

(c)	The Committee shall have the right to call in any person to act in an advisory capacity when the interests of the Club warrant this action.

(d)	The Committee shall have due regard to any resolutions or recommendations of a General Meeting but shall not be bound to give effect to same if in their judgement such actions would be injurious to the best interests of the Club.

(e)	The Committee shall meet monthly or more often if required and the Secretary shall give prior notice to each Committee Member in writing.

17.	ORDERS.

(a)	No Members of the Committee shall be allowed to give orders for goods to be supplied or word to be done in connection with the Club's premises without the previous minuted authority of the Committee or the Finance Committee.  Provided always that the Committee may authorise specified Members to incur expense without specific authority where this is 	necessary for the efficient conduct of the affairs and the safety and security of the Members and the premises.

(b)	The Steward or other servants of the Club shall be under the orders of the Chairman and Secretary and no other Member of the Committee or Club except for financial matters from the Treasurer.

18.	FINANCE COMMITTEE

	This shall act for the Committee in matters concerning finance between the monthly Committee Meetings.  It shall consist of the Chairman, Treasurer, Assistant Treasurer, and any other Committee Member.

19.	THE TREASURER.

(a)	The Treasurer shall receive Moines or such as the Committee may direct and shall pay the same to the credit of an account opened in the name of the Club at such Bank and/or Building Society and in such a manner at the Committee shall direct, and further shall keep such account and pay such debts as the Committee or Finance Committee shall direct.

(b)	The Treasurer shall prepare the annual balance sheet and trading account and shall submit the same to the Auditors.

(c)	The Treasurer shall render to the Committee an account of the financial of the Club when required to do so.

20.	THE SECRETARY

(a)	The Secretary shall keep a record of the minutes of all Committee Meetings.

(b)	The Secretary shall be responsible for carrying out the decisions and directions of the Committee.

21.	MEMBERSHIP SECRETARY

(a)	The Membership Secretary shall keep upon the Club's premises a list of Members and a suitable record of the payment of subscriptions by such Members.

(b)	The Membership Secretary shall carry out the directions of the Committee and subject to such directions shall receive money on account of the Club and shall pay same to the Treasurer.

(c)	The Membership Secretary, assisted by all Committee Members, shall take such action as directed by the Committee to ensure that all visitors are correctly signed in the visitors book and that no unaccompanied visitors are on the Club' premises.

22.	SOCIAL SECRETARY

	The Social Secretary shall, subject to agreement by the Committee, arrange and organise such functions as may be necessary to fulfil normal competitive and social life of the Club.

23.	ALTERATION OF RULES

(a)	The Committee shall be empowered to alter or add to these Rules at their discretion subject to notice of such alterations or additions being posted in the Club's premises at least seven days before they are to come into force.  Any objections to such alterations shall be lodged with the Secretary in writing before the date when the alterations are to come into force and in default the alterations shall automatically come into force on the date specified.

(b)	In the event of objections being lodged in writing by thirty Members or 20% of the Members (whichever be the lower) within the period specified above the proposed alterations or additions shall be submitted to a general meeting and shall not come into force unless passed by that Meeting in accordance with these Rules.

(c)	The Rules may be amended, altered, or added to by the votes of members at the Annual General Meeting or at any time a Special Meeting is called for this purpose.  Seven days notice of such alterations or additions shall be placed in the Club's premises.

24.	COMPLAINTS

	All complaints shall be dealt with by the Committee at their first Meeting following the receipt of the complaint, which must be in writing and bear the signature of the complainant.

25.	HOURS OF OPENING

(a)	The Club's premises shall be open to all Ordinary members daily at such times as directed 	by the Committee, who shall have power to alter the hours within the legally permitted limits and shall cause a notice of hours to be displayed in a prominent position in the Clubs premises.  Junior Members may only be admitted to the premises during limited hours as laid down by the committee and displayed prominently in the Club premises.  The Committee shall have power to close any part of the premises for any purpose and for such period, as the Committee considers necessary.

(b)	Only the normal 'Drinking up times', after the established opening times will be allowed.

26.	THE BAR

(a)	Alcoholic liquors shall only be served during the Club's opening hours as may be amended by a Special Order of Exemption.  All licensing laws shall be strictly adhered to and all drinks must be consumed on the premises.

(b)	No applications may be made for extension of the licensing hours without the minuted consent of the Committee.

(c)	The purchase of liquor for the Club and the supply by the Club of intoxicating liquor shall be solely controlled by the Committee.

27.	CHARGES

(a) 	The price of refreshments, use of Club equipment etc. shall be regulated by the Committee.  Members shall pay for refreshments as received and all other expenses incurred by them before they leave the Club's premises.
(b)	The Committee shall have power to make admission charges to the Club on special or any 	occasion the Committee may decide from time to time.

28.	CLUB'S PROPERTY

	No person shall removed or permit to be taken from the Club any article which is the property of the Club or supplied for the general use of its Members without the minuted consent of the Committee.

29.	LIABILITY

	No responsibility or liability shall be attached to the Club in respect to the property of any Member or other person, which may be lost or damaged on the premises.

30.	NOTICES

(a)	Notices to Members shall be posted in the Club's premises.

(b)	Notices so posted shall be considered as being issued to each Member.

31.	VICE PRESIDENTS

(a)	The Committee shall at the first Committee Meeting after the occurrence of the Annual General Meeting in each year appoint three Members (not being current Committee Members) to hold the office as Vice Presidents.  These appointments shall be reviewed annually.

(b)	The Vice Presidents shall have no power except when the Committee is unable or incapacitated from acting then they shall enjoy all the powers enjoyed by the Committee until such time as a General Meeting can be called to elect a new Committee.

32.	THE PRESIDENT

(a)	A respected Member of the Club will be invited by the Committee to become President.

(b)	The president shall preside over the Annual General Meeting and the first Meeting of the Committee until a Chairman is elected.

33.	SAFETY

	The Club recognises the regulations as set out in the Safety Policy as displayed on the premises.

34. 	SPECIAL EVENTS

	Subject to the minuted approval of the Committee, the Club premises may be opened to other associations, organisations or individuals for dances, parties, meetings or village events providing that:-

(i)	A notice of the event is posted on the notice board 7 days in advance of the event.

(ii)	The authorised function shall be a social occasion properly organised by the applicants or the Club Committee.

(iii)	A Committee member or senior Club member appointed by the Committee will be present at the function to ensure proper and adequate control.

(iv)	The Club Secretary shall keep a record of such function and inform the Police Licensing Officer in writing at least 7 days before the function.

	Subject to these conditions, intoxicating liquor may be sold to persons attending such functions providing that not more than twelve functions are authorised in accordance with this rule in any one calendar year.

First Issued: AC  Spencer  	Dated: 1st November 1990
	Secretary

This Issue: L Kirk	Dated: 22nd June 2003
	Secretary